Essential Meetings and Calendar Tips: Outlook 2013
Aside from the place view, send and receive email, Outlook is a great calendar-based organisation tool. You can use it to schedule meetings and organise your day – at work and at home. Here are some essential meetings and calendar tips for Outlook 2013.
Drag and drop between email and calendar
In Outlook you can drag and drop between the different parts of the software. It is a great time saver. For example drag an email on to the Calendar Icon to create an appointment with the detail from the email in the body. Drag an appointment to the Mail Icon to create an email with the detail of the appointment in the body.
Drag an email to the calendar
Figure 10 – drag email to calendar to create an appointment
Drag the email and drop it on the Calendar Shortcut
New appointment is created
Figure 11- New appointment is created
A new appointment is created ready for you to add the date and time.
When you have finished click Save and Close.
Drag a calendar appointment to mail
Figure 12- drag appointment to email to create an email with the details of the appointment
Drag an appointment from the calendar to the Mail Icon
New email created
Figure 13- new email created
A new email is created ready for you to address – you can add more detail to the body should you need to.
Essential Meetings and Calendar Tip: Sneak peek
Sneak peek is my own terminology. If you hover over the Calendar, People or Task Icons you get to peak into what is there. Handy for quick access to favourite people or to the day’s agenda.
Hover over calendar
Figure 14- Peek into the calendar
1. Hover the mouse over the Calendar Icon in the navigation pane
2. A preview of your upcoming appointments pops up with a month to view calendar
3. Click on any day in the calendar to see what is going on that day
Click the Dock the Peek Icon top right to dock the Peek view on the right of the screen in its own task pane.
Dock the peek
Figure 15- dock the calendar peek in the task pane.
The calendar in this case docks itself on the right in its own task pane.
Hover over people
Figure 16- peek at People
Hover the mouse over the People shortcut and get a list of favourite people. If the person you want is not in the list, you can search for them from the Search People box at the top.
You can also Dock the Peek on the Task Pane on the right of the screen by clicking on the Dock Peek Icon top right.
Figure 17- dock the people peek in the task pane
As I had already docked the calendar – people are now directly underneath.
Hover over tasks
Figure 18- have a peek at the tasks
Hover the mouse over the Tasks shortcut to see a list of upcoming tasks.
This too can be docked by clicking the Dock Peek Icon.
Figure 19- dock tasks as well
Having docked the calendar and people Peeks first, Outlook puts the tasks at the bottom. However, the Peeks will appear in whichever order you dock them in.